What Is Power Automate and How to Use It?

A quick introduction to what is Microsoft Power Automate and how to get started with it.

Many automated functions developed throughout operating systems make work management easier for users. Microsoft has been a partner to many businesses throughout their development. For higher scalability and adaptability to the techniques, Microsoft and several other leading tech giants have provided different resources.

One such resource is Power Automate which has made resource management and operations exceptionally easy. With its help, companies could create business applications that benefitted the complete ecosystem. This article discusses Microsoft Power Automate and how it makes business procession easier for its users.

What is Power Automate

Power Automate was formerly known as Microsoft Flow, which was recognized as a cloud-based service. The service was majorly based on providing constructive automated processes within multiple programs. This essentially helped businesses manage and scale their business models and operations. Since the fundamental motive was to automate the users’ routine, it exempted the existence of manual tasks.

With configuration across Microsoft Office 365 and other applications, Microsoft Power Automate is based on automating all tasks tediously, taking up the time and space of the users. With the autonomy to create dedicated processes for the business, the platform provides users with a complete base to develop an environment under the standardized procedure.

overview of power automate

Automated workflow creation has been made possible with Power Automate, as described above. While the data linked to the applications were stored across the main data platform of Microsoft, the complete operation operates under the business logic and idea presented by the base user. This cloud-based system is also called a version of PowerShell, a development language in network systems.

What Can You Do with Power Automate

Microsoft has developed an extensive system to help users create multi-step flows for their businesses. While they can utilize the pre-built templates with the data sources, flows can also be made from scratch. The use case of Microsoft Power Automate is extensively high, with multiple benefits in line for users. From streamlining daily tasks to improving workforce adaptations, everything is possible with it.

In simple words, Power Automate can help you automate every minor procedure that can be witnessed in an operating business. The observation against the processes happens due to a triggering event, which can be “automated,” “scheduled,” or “instant.” Whenever a flow is triggered across Power Automate, it starts. The activity against the flow is executed according to the provided triggering points.

Under such a simple algorithm, every Power Automate flowchart is established and streamlined. There are many use cases of having Microsoft Power Automate within your business model, which include:

  • Setting up reminders for defining the track of operations within a business.
  • The approval processes of multiple tasks need to be automated under a defined algorithm, which is possible with Power Automate.
  • The connection of data sources with Power Automate is a great help to the business flows. The perception of brand building and development is dedicated to the particular service.
  • The complete to-do list of a business can be formulated with the help of this platform. You are not required to insert everything every time across Power Automate manually.

How to Use Power Automate

To utilize this seamless automation to perfection, the use of Power Automate needs to be absolute. Although it confuses a lot of minds, the utility of Microsoft Power Automate needs to be adequately defined. Automated task execution at every level is the need of the hour for many companies. To know how to use Power Automate to marginalize operations of the business, follow the steps described next:

Step 1: Select a Particular Template for Designing Flow. As stated before, Power Automate is cohesive with a vast library of templates. On launching Power Automate, access the “Templates” from the left panel. Search for “Gmail” in the search space since you are managing your Gmail templates in this particular process example.

search for gmail templates

Step 2: Link Accounts Involved in the Flow. On selecting the template from the list of options, link the accounts associated with the process. On linking the accounts, click the “Continue” button to initiate the development of a flow.

link the accounts

Step 3: Set Variables for Workflow. You will redirect to a new screen containing the flow details. Define proper variables for the process by logically executing the complete process. Add steps to enhance the workflow, if required.

set variables for workflow

Step 4: Check the Complete Flow and Test. Once you set the complete flow, use the “Flow Checker” option on the top to discover errors and warnings. However, if there are no errors, continue to the “Test” option to try out the flow.

test the complete flow

Step 5: View Status of Created Flow: To check the statuses of your created flows, direct yourselves to the “My Flows” section from the left panel.

check the flow status

Power Automate FAQs

For a better understanding of what is Power Automate, this article has outlined a few essential questions to help out users:

Is Power Automate the same as Microsoft Flow?

Power Automate was formerly known as Microsoft Flow; thus, it is the same. The name was changed and developed into a broader domain by Microsoft.

Is Power Automate free to use?

Power Automate is included in Office 365 if you sign in with a work or school email address. However, users with a non-business user account can still utilize Power Automate with a free subscription plan.

What are Power Automate pricing plans?

To know more about the pricing plans offered by Microsoft Power Automate to its users, have a look at the table featured below:

Subscription Plans
Per-user Plan$15/user/month
Per-user Plan with Attended RPA$40/user/month
Per-flow Plan$100/user/month
Pay-as-you-go Plans
Each Cloud Flow Run$0.60/flow
Each Desktop Flow Run (Attended)$0.60/flow
Each Desktop Flow Run (Unattended)$3/flow

What are Power Automate licenses?

Power Automate is available in two different licenses Standalone plans or Seeded plans for organizations that have gained rights to utilize it.


This article has provided a conclusive overview of Power Automate and how it is used to operate a business. Along with its operability, a discussion of its benefits was also considered. To know how one can manage their businesses proficiently, a simple guideline was also focused on. If you are seeking to scale your business, this article has offered a unique direction.

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Jason Shur

Jason is a web developer, technology writer, and the founder of TechShur. He loves building weird and quirky stuff on Minecraft when he's not building websites.

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